General Employer Guidelines

General Employer Phased Guidelines

Updated 9/16/2020


As of June 19, 2020, the following counties have transitioned to the GREEN risk phase: BEAVER, GARFIELD, and KANE County. For updated guidelines specific to these counties from the State COVID website, please visit the link below. 

YELLOW – LOW RISK

IRON and WASHINGTON COUNTIES

Employers encourage flexible working arrangements (rotating shifts, remote work, etc.). Comply with distancing guidelines. Increased cleaning regimen of high-touch areas. Monitor employees for symptoms and well-being.

  • All businesses operational if they can meet and adhere to all related guidelines
  • Employers take reasonable precautions
  • Provide accommodations to high-risk employees; minimize face-to-face contact, assign tasks that allow these individuals to maintain a 6-foot distance from other employees or customers, implement flexible work hours or staggered shifts, allow high-risk individuals to work remotely
  • Symptom checking in business interactions
    • Symptoms include fever of 100.4 degrees Fahrenheit or above, cough, trouble breathing, sore throat, sudden change in taste or smell, muscle aches or pains
  • Face coverings worn in settings where other physical distancing measures are difficult to maintain; ensure that face coverings are available
  • Encourage remote work when possible; employers exercise discretion with returning to onsite work
  • Workplaces comply with distancing and hygiene guidelines
  • Limit unnecessary travel
  • Require employees to self-quarantine when returning from high-risk areas
  • Employers evaluate workforce strategy and concerns and enact strategies to minimize economic impact
  • Employers must not allow any individuals under isolation or quarantine to come to work at any time unless authorized by LHD

General Guidelines for Employers

Best Practices for Employers
  • Those who are, or work with, high-risk populations, should undergo daily screening/symptom monitoring, and be tested if they begin to experience COVID-19 symptoms
    • Symptoms include fever of 100.4 degrees Fahrenheit or above, cough, trouble breathing, sore throat, sudden change in taste or smell, muscle aches or pains
  • Employers should work with high-risk employees to make reasonable accommodations that enable the high-risk individual to maintain employment in a safe manner
  • Maintain physical distancing of 6 feet; face coverings recommended when physical distancing is not feasible
  • Encourage the use of face coverings to protect those who are high-risk and when physical distancing is not feasible
  • Enhanced hygiene and sanitization practices
  • Use online conferencing, email, or telephone in place of in-person meetings, even when people are in the same building or wear face coverings when physical distancing is not feasible
  • Regularly remind employees and customers to follow distancing guidelines. Use floor markings to mark appropriate physical distance where appropriate
  • Encourage digital files rather than paper formats (e.g. documentation, invoices, inspections, forms, agendas)
  • Consider what reserve supplies may be necessary to obtain (e.g., cleaning supplies, gloves or other protective equipment)
  • Establish and maintain open dialogue with local communities, including key vendors and suppliers, exploring contingencies and sharing appropriate decisions about foodservice, transportation, and other services
  • Identify a workplace coordinator who will be responsible for COVID-19 issues and their impact in the workplace
  • If relevant, update emergency communication plan with key contacts and backups, chain of communications, and processes for tracking and communicating; share the response plan with employees and communicate expectations
  • Ensure every employee’s contact information and emergency contact details are up to date; ensure a plan is in place to reach employees quickly
  • Educate workforce about the threat of the COVID-19 pandemic, what the business is doing, and what they should do to protect themselves and their families
  • Prepare for absenteeism; create or maintain non-punitive leave policies so employees do not feel pressured to come to work if they are sick. Not only sick employees will stay home – others may need to care for the sick, quarantined individuals, or children; those employees should notify their supervisors
  • Provide signage at each public entrance to inform all employees and customers that they should:
    • Avoid entering if they have a fever of 100.4 degrees Fahrenheit or above, cough, trouble breathing, sore throat, muscle aches and pains, sudden changes in smell or taste, or feel generally unwell
    • Encourage 6-foot physical distancing and face coverings when physical distancing is not feasible
    • Sneeze/cough into cloth, tissue, elbow or sleeve (not hands)
    • Avoid hand shaking or unnecessary physical contact
    • Wash hands often, and for at least 20 seconds
Cleaning & Hygiene Guidelines for Employers
  • Promote etiquette for coughing, sneezing, and handwashing. Encourage employees to avoid touching face, especially eyes, nose, and mouth; place signage that encourages hand and respiratory hygiene
  • When possible, discourage sharing of work tools and equipment or disinfect between use
  • Make a list of high-touch surfaces requiring routine disinfecting and perform routine environmental cleaning (e.g., elevator buttons, workstations, countertops, handrails, doorknobs, breakrooms, bathrooms, common areas), either twice a day or after each use. Consider keeping a logbook of cleaning regimen. Those cleaning should:
    • Follow precautions listed on the disinfectant product label
    • Prior to disinfecting, clean surfaces with soap and water if soiled
    • Use EPA-approved disinfectant, industrial cleaner, diluted bleach, or alcohol solutions
  • Provide disposable disinfecting wipes for employee use on high-touch surfaces; provide no-touch trash bins
  • Make hand sanitizer, soap and water, or effective disinfectant readily available. Provide pop-up handwashing stations or facilities where necessary (e.g. open houses, construction sites)
  • Personal Protection Equipment (PPE) should not be shared and should be disposed of properly
  • Employees should be conscious of cross-contamination while using gloves and wash their hands after removal
  • Laundry: wear gloves, use warmest appropriate water setting, dry items completely, do not shake dirty laundry, launder items that have come in contact with COVID-19 separately
Employers Monitoring Symptoms
  • Symptom checking in business interactions
  • Train managers/leadership to recognize signs of COVID-19 and to be clear on relevant protocols
  • Sick employees or close contacts of positive COVID-19 individuals should stay home
  • Employees who become sick or who develop COVID-19 symptoms while at work should be separated from other employees/customers immediately and sent home; immediately clean and disinfect areas the sick employee visited. Encourage employees to report any illness to a manager, especially if sick with fever, cough, trouble breathing, sore throat, muscle aches and pains, sudden changes in smell or taste
  • If an employee is confirmed COVID-19 positive, employers should inform close contact employees while maintaining confidentiality; close contact employees should follow local health department guidance

RED

Employers exercise extreme caution, with employees working remotely, evaluating workforce concerns, and enacting strategies to minimize economic impact. Businesses that necessitate on-site work should monitor workforce for symptoms and well-being.

  • Employers take extreme precautions
  • Provide accommodations to high-risk employees
  • Employees and volunteers operate remotely, unless not possible
  • Symptom checking in business interactions
    • Symptoms include fever of 100.4 degrees Fahrenheit or above, cough, trouble breathing, sore throat, sudden change in taste or smell, muscle aches or pains
  • Face coverings worn in settings where other physical distancing measures are difficult to maintain; ensure that face coverings are available
  • Make every possible effort to enable working from home as a first option; where not possible, workplaces comply with distancing and hygiene guidelines
  • Minimize face-to-face interactions, including with customers (utilize drive-thru, install partitions, etc.)
  • Where distancing and hygiene guidelines cannot be followed in full, businesses should consider whether that activity needs to continue for the business to operate
  • Eliminate unnecessary travel and cancel or postpone in-person meetings, conferences, workshops, and training sessions
  • Require employees to self-quarantine when returning from high-risk areas
  • Employers evaluate workforce strategy and concerns and enact strategies to minimize economic impact
  • Employers must not allow any individuals under isolation or quarantine to come to work at any time unless authorized by LHD

ORANGE

Employers exercise extreme caution, with employees working remotely, evaluating workforce concerns, and enacting strategies to minimize economic impact. Businesses that necessitate on-site work should monitor workforce for symptoms and well-being.

  • Employers take extreme precautions
  • Provide accommodations to high-risk employees
  • Employees and volunteers operate remotely, unless not possible
  • Symptom checking in business interactions
    • Symptoms include fever of 100.4 degrees Fahrenheit or above, cough, trouble breathing, sore throat, sudden change in taste or smell, muscle aches or pains
  • Face coverings worn in settings where other physical distancing measures are difficult to maintain; ensure that face coverings are available
  • Make every possible effort to enable working from home as a first option; where not possible, workplaces comply with distancing and hygiene guidelines
  • Minimize face-to-face interactions, including with customers (utilize drive-thru, install partitions, etc.)
  • Where distancing and hygiene guidelines cannot be followed in full, businesses should consider whether that activity needs to continue for the business to operate
  • Eliminate unnecessary travel and cancel or postpone in-person meetings, conferences, workshops, and training sessions
  • Require employees to self-quarantine when returning from high-risk areas
  • Employers evaluate workforce strategy and concerns and enact strategies to minimize economic impact
  • Employers must not allow any individuals under isolation or quarantine to come to work at any time unless authorized by LHD

YELLOW

Employers encourage flexible working arrangements (rotating shifts, remote work, etc.). Comply with distancing guidelines. Increased cleaning regimen of high-touch areas. Monitor employees for symptoms and well-being.

  • All businesses operational if they can meet and adhere to all related guidelines
  • Employers take reasonable precautions
  • Provide accommodations to high-risk employees; minimize face-to-face contact, assign tasks that allow these individuals to maintain a 6-foot distance from other employees or customers, implement flexible work hours or staggered shifts, allow high-risk individuals to work remotely
  • Symptom checking in business interactions
    • Symptoms include fever of 100.4 degrees Fahrenheit or above, cough, trouble breathing, sore throat, sudden change in taste or smell, muscle aches or pains
  • Face coverings worn in settings where other physical distancing measures are difficult to maintain; ensure that face coverings are available
  • Encourage remote work when possible; employers exercise discretion with returning to onsite work
  • Workplaces comply with distancing and hygiene guidelines
  • Limit unnecessary travel
  • Require employees to self-quarantine when returning from high-risk areas
  • Employers evaluate workforce strategy and concerns and enact strategies to minimize economic impact
  • Employers must not allow any individuals under isolation or quarantine to come to work at any time unless authorized by LHD

GREEN

All businesses are open and operating under stricter hygiene and cleaning regimen. Monitoring health of workforce and customers.

  • Business refer to the General Guidelines for Employers
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